Email your resume to Alexis Conrad at alexis.conrad@yourpccf.org.
General Responsibilities: Works closely with the Executive Director, Board of Directors, Board Staff, volunteers, Committees and various community organizations to provide information, distribute information, assist in preparing for meetings and events, and maintain office records, equipment, and materials.
Hours: 40 hours per week
- Executive Assistant Responsibilities:
- Prepare all bills for payment from appropriate funds for the bookkeeper.
- Process donations. Deposit funds to the bank and prepare a report for a bookkeeper to post to accounts.
- Prepare and ensure the timeliness of letters of acknowledgment and gratitude for all donors through PCCF’s Customer Relationship Management Software.
- Maintain updated donor records including pledge information and email, business and family addresses, and telephone contact numbers in Customer Relations Management software.
- Answer telephone, monitor and respond to voice mails, and answer emails for general information from donors, volunteers, and community organizations.
- Greet visitors, process mail, and send routine responses to inquiries as necessary.
- Promote opportunities for grants and scholarships in the community.
- Maintain grant and scholarship applications received by PCCF and review for receipt of all documentation needed.
- Schedule and coordinate quarterly grant presentations with nonprofits, fund holders and donors.
- Provide follow-up to nonprofits following grant awards, including letters and grant contracts.
- Other duties as assigned by the Executive Director.
- Special Projects Responsibilities:
- Coordinate special projects as directed by the Board and/or Executive Director.
- Provide staff support in organizing, arranging, and conducting special events, creating invitations, and securing locations and caterers.
- Assist with the creation and publication of social media posts, including providing content to the website for publication.
- Provide staff support in organizing, arranging, marketing, and conducting special events, creating invitations, and securing locations and caterers.
- Assist in obtaining and creating publications, materials, and information for use by the Board or Executive Director.
- Other duties as assigned by the Executive Director.
- Qualifications and Characteristics:
The Executive Assistant and Director of Special Projects should possess the following:
- Ability to work with and maintain confidential information.
- Knowledge of and strong commitment to the philanthropic sector and to the betterment of Pickaway County.
- Excellent communication skills – both written and oral.
- Excellent people skills, including the ability to work effectively and respectfully with the Board, staff, youth, donors, community leaders, representatives of nonprofit organizations, and professional colleagues.
- Personal traits of maturity, integrity, flexibility, acceptance of responsibility, and good time management.
- Computer skills and competency in Windows, Word, Internet research, e-mail, and spreadsheets.
- Must be able to adjust the schedule to attend events.
- Some evenings and weekends may be required.
- Compensation:
Salary will be commensurate with qualifications and experience.
- Application Deadline:
All applications must be submitted by February 8, 2024.